PRIVACY POLICY

Colors Beauty and Wellness
www.colorsbeautywellness.com
Effective Date: December 1, 2025
 

This Privacy Policy explains how Colors Beauty and Wellness (“we”, “our”, “us”) collects, uses, discloses, and protects personal information when you visit our website at www.colorsbeautywellness.com, request services, communicate with us, or engage with any practitioners working within our studio, including Prairie Beauty Studio and Resonance Somatics.

We are committed to maintaining the privacy, security, and confidentiality of all personal information we receive, both online and in person. By using our website or services, you agree to the terms outlined below.

1. INFORMATION WE COLLECT

We collect information in the following ways:

1.1 Information You Provide
When booking an appointment, making an inquiry, subscribing to our newsletter, or completing a consultation or intake form, you may provide:

• Full name

• Contact information (email, phone number)

• Billing and payment details

• Appointment history

• Health or lifestyle information relevant to your treatment

• Consent forms and service waiver information

• Preferences for services or communication

1.2 Automatically Collected Information
Our website, hosted on Wix, may automatically collect:

• IP address

• Device type and browser

• Pages viewed and time spent on the site

• Referral links

• Cookies and similar technologies used for functionality and analytics

1.3 Information Collected by Individual Practitioners
Practitioners operating within the studio (including Prairie Beauty Studio and Resonance Somatics) may collect additional information required for their specific services. This may include:

• Health history

• Treatment notes

• Before and after photos (with consent)

• Sensitive information related to specialized services such as paramedical tattooing, energy work, or somatic support

Practitioners maintain their own client files and follow their own professional confidentiality standards, while also adhering to this overarching Privacy Policy.

2. HOW WE USE YOUR INFORMATION

We use the information we collect for:

• Scheduling and managing appointments

• Providing services and tailoring treatments

• Communicating updates, confirmations, reminders, or aftercare information

• Processing payments and issuing receipts

• Improving website functionality and user experience

• Responding to inquiries or support requests

• Maintaining safety and compliance with professional standards

• Sending marketing communications only if you opt in

We do not sell, rent, or trade personal information to third parties.

3. DISCLOSURE OF INFORMATION

We may disclose information under the following circumstances:

3.1 To Practitioners Working at Colors Beauty and Wellness
Information may be shared with your chosen service provider in order to deliver the service you have booked. Prairie Beauty Studio and Resonance Somatics handle their own client records and maintain confidentiality.

3.2 Service Providers and Platforms
We use trusted third parties to support our business operations, including:

• Wix (website hosting)

• Secure payment processors

• Email and scheduling systems

• Phorest or other booking platforms (if applicable)

These providers process data only as needed to deliver their services and follow their own privacy and security standards.

3.3 Legal Requirements
We may disclose information if required to comply with legal obligations, respond to government requests, protect our rights, or address safety concerns.

4. STORAGE AND SECURITY OF INFORMATION

We take reasonable measures to protect personal information from loss, misuse, unauthorized access, disclosure, alteration, or destruction.

Security measures include:

• Secure password-protected accounts

• Encrypted payment processing

• Limited access to client information

• Compliance with PHIPA and PIPEDA guidelines where applicable

PrairIe Beauty Studio and Resonance Somatics follow the same commitment to safeguarding client information, with additional privacy standards as required in their respective fields.

5. PHOTOS, MEDIA, AND TESTIMONIALS

Images, treatment photos, or testimonials are only used with explicit consent. You may withdraw consent at any time by contacting us.

6. COOKIES AND TRACKING TECHNOLOGIES

Our Wix website uses cookies and similar technologies to:

• Improve website performance

• Enable secure login

• Analyze traffic patterns

• Personalize user experience

You may disable cookies through your browser settings, though some site features may not function properly.

7. THIRD-PARTY LINKS

Our website may contain links to external websites such as practitioner booking pages, social media, or online stores. We are not responsible for the privacy practices or content on these external sites.

8. PAYMENT SECURITY

Payments made through our booking or checkout systems are processed using secure third-party processors. We do not store full credit card numbers or sensitive payment information on our own servers.

9. CHILDREN'S PRIVACY

Our services are not directed toward children under 16. We do not knowingly collect personal information from minors without parental or guardian consent.

10. YOUR RIGHTS

Depending on your location, you may have the right to:

• Access the personal information we hold

• Request corrections or updates

• Withdraw consent for specific uses

• Request deletion of your information (where legally possible)

• Opt out of marketing communications

To exercise these rights, contact us using the details below.

11. PRACTITIONER RESPONSIBILITY AND RECORD OWNERSHIP

Independent practitioners working within the Colors Beauty and Wellness space retain ownership of their own treatment records and client files. They are responsible for maintaining confidentiality, secure storage, and privacy compliance for their own services.

This includes:

• Prairie Beauty Studio (permanent makeup and paramedical tattoo services)

• Resonance Somatics (craniosacral therapy, energy alignment, somatic support)

Both commit to maintaining secure client information, following industry-specific privacy guidelines, and using information only for treatment and communication purposes.

12. RETENTION OF INFORMATION

We retain personal information only as long as necessary to:

• Provide services

• Maintain accurate business records

• Meet legal or regulatory requirements

Practitioners may retain treatment records according to their own professional standards.

13. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. The most current version will always be posted on our website with the updated effective date.

14. CONTACT INFORMATION

For questions, concerns, or requests related to your personal information, please contact us on our CONTACT PAGE.